Part Time Finance Manager

Background Information

Promoting Prosecutorial Independence through Monitoring and Engagement (PrIME) is the European Union funded initiative implemented by the Institute for Development of Freedom of Information (IDFI) in cooperation with the Caucasus Research Resource Center (CRRC) Georgia and the Studio Monitor.

PrIME is 26 months initiative (14 March, 2018- 14 May, 2020) that tends to support the increase of an external and internal independence of the Prosecution Service of Georgia (PSG) for ensuring impartiality and fairness in the Georgian prosecution and investigation systems.

The Action assumes a comprehensive approach, as part of which IDFI and its partners will work in four main directions: monitoring, media investigation, capacity building, and outreach and awareness.

Specific Objectives of the action are twofold:

1. Increase the accountability of Prosecution Service of Georgia (internal independence) to ensure they meet the Strategy of the Prosecution Service of Georgia, international and EU standards;

2. Empower information exchange between institutions: Government of Georgia (GoG), civil society organizations (CSOs), media as well as general public so that the public is knowledgeable and aware about issues of the ongoing major reforms in Prosecution Service of Georgia.

With the goal to improve the national capacities for better protection of human rights in Georgia, the PrIME tends to aims at following results:

- More accountability of the Prosecution Service of Georgia (PSG) to the general public in light of monitoring reports of the Strategy of PSG, monitoring of high profile cases and expert discussions of the PSG’s actions;

- Raised interest and awareness among the general public and media about the PSG and the issues that necessitate reform;

- Increased ability of prosecutors to conduct prosecutions of hate crimes and cases of violence against women and apply precise qualifications of these crimes when relevant;

- Opened channels of dialogue between PSG and CSOs to encourage open discussion of challenges within the institution.

Purpose of the Position

Institute for Development of Freedom of Information (IDFI) within the framework of the European Union (EU) funded PrIME Project is seeking for a skillful part time Finance Manager. The overall goal of the assignment is the Finance Manager to ensure the project related financial operations are performed in accordance with the relevant financial policies, regulation and legislation.

Major Duties and Responsibilities of the Finance Manager:

- Prepare project financial reports in accordance with donor and IDFI internal policies/requirements and ensure timeliness and accuracy;

- Provide timely response and feedback on Project financial issues;

- Consolidate Project financial and administrative documentation/information;

- Provide leading role in ensuring timesheets are prepared by the relevant project staff;

- Discuss the project reports with the Project Manager and tackle any outstanding issues in a timely manner;

- Prepare monthly reports/information to the Project Management;

- Ensuring budget control by adequately spending/checking all costs that are chargeable to grant;

- Ensure spending is within the budget limit to control overspending within the project;

- Review sub-grantee financial documents/reports regularly to ascertain the level of internal controls in the financial process;

- Continuously monitor budget commitments for project and advise project management on any significant occurrences;

- Do all payments related to project ensuring they are within the policy, adhere to internal control standards and donor requirements;

- Prepare needed documentations and ensure the external audit process runs smoothly by providing accurate information on project expenditures in a timely manner and that there are no questioned costs/qualified reports;

- Maintain correspondences with relevant stakeholders;

- Ensure all procurement procedures in accordance with the donor and IDFI’s internal guidelines and policies;

- Coordinate all activities with Finance and Administrative Manager of IDFI;

- Report to and perform other related tasks assigned by the Executive Director and Project Manager.

Required Skills and Qualifications:

- University degree in finances and accounting;

- Minimum of 2 years’ experience in a Non-Governmental sector.

- Hands on knowledge in working on European Union funded projects; Detailed knowledge of EU grant implementation regulations;

- Extensive knowledge of Georgian Tax legislation;

- Knowledge of international accounting standards and principles;

- Excellent computer skills: MS Word, MS Excel, Outlook, ORIS;

- Fluency in English and Georgian is a must;

- Self-organization abilities;

- Ability to work in tight schedules;

- Detail oriented.

How to Apply:

Interested candidates should submit their CVs in English to: vacancies@idfi.ge by April 2, 2018. In the subject note, please, indicate the job title: Finance Manager. Only short-listed candidates will be contacted.